Why Do Students Need An Automatic Time Block Planner?
Students have unique time management needs, because the high number of assignments, varying deadlines, and competing priorities make it almost impossible to know how to get everything done on time. Many students turn to time blocking to plan out their weeks, but time blocking quickly falls apart when even the smallest detail changes in your schedule.
This is where using an automatic time block planner can help. An automatic time block planner like FlowSavvy can adapt to changes by automatically rescheduling tasks and events based on priority, deadlines, and your availability.
In this guide, we’ll cover how FlowSavvy can help you manage your academic schedule, and we’ll walk through a step-by-step guide on how to use it to navigate your school life with ease.
Why FlowSavvy is the Best Automatic Time Block Planner for Students
FlowSavvy is the best automatic time block planner for students in 2026 due to its combination of user-friendly design and powerful features:
AI Auto-Scheduling: FlowSavvy automatically schedules time for every assignment according to priority, due date, duration, and more. Simply input your assignments, and FlowSavvy ensures that everything is scheduled perfectly, letting you focus on getting things done.
Flexible, Repeating Tasks: Perfect for managing recurring assignments like weekly homework, with customizable scheduling options. Assignments typically have exact time ranges they can be completed in, for example: a weekly quiz that can be started after class each Wednesday and is due each Friday. Just set up your repeating assignments one time, and FlowSavvy will plan time for them in your calendar every day, week, etc.
One-Click Rescheduling: Instantly recalculate your entire schedule if plans change, keeping you on track no matter what.
Intuitive Design: Students typically don’t need or want the team features that make productivity apps bloated and expensive. FlowSavvy is easy to navigate, with a focus on a streamlined, user-friendly experience across all platforms (web, iOS, Android).
Calendar Integrations: Syncs seamlessly with Google Calendar, iCloud Calendar, and Outlook.com.
Step-by-Step Guide: Dominate Your Studies with Auto-Scheduling
It’s time to put FlowSavvy to work. Follow these steps to set up your account and get ready to have the best school year of your life.
1. Set Up Your Classes And Sync Calendars
Before FlowSavvy can plan out your assignments and tasks, it needs to know when your classes are so it won’t schedule tasks during those times.
If you already have your classes or other events in other calendars like Google, iCloud, or Outlook, you can sync them with FlowSavvy.
If you don’t already have your events in a Google, iCloud, or Outlook calendar, you’ll need to grab your syllabus or class schedule and enter the events into FlowSavvy manually. Most classes repeat 2 or 3 times per week, so make sure to enter these as repeating events to make this go quickly.
2. Define Your Scheduling Hours
Next, FlowSavvy needs to know the hours you’re available to work on your tasks. To do this, you’ll set up your scheduling hours. You can set up a simple range, like 9 AM to 10 PM every day, or a more detailed schedule like this:
- School tasks: Weekdays, 9am-5pm
- Personal tasks: Weekday evenings and weekends
This feature allows you to tailor your schedule so tasks are slotted into the most appropriate times, ensuring your day aligns with your routines and priorities.
3. Add Assignments as Tasks
Go through each of your courses and add every assignment as a task in FlowSavvy. To add a task, click the Plus button, make sure “Auto-Schedule” is turned on, then enter…
- Assignment name: For example, “Read Chapter 11” or “Study for chemistry exam”
- Duration: An estimate of how long the task will take. For a starting guideline, use about 1.5x how long you think it will take, since we tend to underestimate how long things will take.
- Scheduling hours: Which hours you want the task to be scheduled in. For example, “Study hours”, “Personal hours”, etc.
- Due date: What date and time the assignment must be completed by. FlowSavvy will make sure the assignment is scheduled before it is due.
These are the only necessary fields, but you can also configure other details if you want, like priority, when the task can be started, dependencies, repeat rules, notes, etc. Once you’re ready, click “Add”, and FlowSavvy will instantly find time for the assignment in your calendar.
We recommend entering all of your tasks that are due within at least the next week, since the auto-scheduling gets more and more helpful as you add more tasks.
Once all your assignments are added, you’ll never have to worry about rescheduling them if things don’t go according to plan. FlowSavvy will reschedule your tasks for you if you get off track or plans change, so you always know what to work on next and when to work on each task.
Tip: Along with assignments and projects, don’t forget to schedule study sessions for upcoming tests. By adding these as tasks, FlowSavvy can allocate time for you to prepare, ensuring you’re not cramming at the last minute.
5. Split Up Larger Tasks With Repeating Tasks
For larger projects or assignments, consider using a repeating task to chip away at the task over time, instead of doing the task all at once. For example, let’s say you have to write an essay, and it’s going to take you 8 hours. Instead of creating an 8-hour task, create a 2-hour task that repeats every other day and ends after 4 occurrences. 2hrs * 4 occurrences = 8hrs total. You can tweak this as much as you like to spread out larger tasks over time, making them less daunting and more achievable.
6. Set up a Weekly Review
Finally, add a recurring weekly task to review your schedule and assignments for the coming week. This gives you time to add next week’s assignments so FlowSavvy can generate your schedule.
The beauty of this is that you only have to brain dump your tasks in, and FlowSavvy will do the actual planning, so this should only take a few minutes each week instead of the usual hours of planning.
Advanced Tips for Getting the Most Out of FlowSavvy
To get the most out of FlowSavvy, consider implementing these optional strategies:
- Prioritize Your Tasks: FlowSavvy schedules tasks for you in order of priority, but only you know what your priorities are. Use priority levels to tell FlowSavvy what’s important to you, and it will auto-schedule your tasks accordingly.
- Utilize Task Dependencies: For tasks that must be completed in a specific order, set up task dependencies. This feature ensures that one task won’t be scheduled before its prerequisite is finished, keeping your workflow logical and efficient.
- Recurring Tasks for Habits: Use recurring tasks to build and maintain healthy habits, such as regular study sessions, exercise, or pursuing a hobby.
- Keep your assignments organized in Lists: Create a list for each class, and separate your tasks out into the appropriate lists. This makes it much easier to quickly look at one class’s list and know that everything is accounted for.
- Include Every Little Task: Don’t just focus on big assignments—add even small tasks to FlowSavvy. This way, your schedule becomes more realistic, so you can clearly tell when you’re overcommitted or not. This is crucial as a student when trying to balance study time, social events, and personal life.
- Capture Ideas Quickly with the Inbox: The inbox can be a good place to jot down tasks quickly when you don’t have enough time to add all the details. Then, you can add the details later to finish scheduling them.
Does FlowSavvy offer a Student Discount?
Yes! Students can get 50% off the first year of the annual Pro plan. To learn more about our student discount, please see here.
We also offer a robust free version, which is sufficient for many students with simpler workloads.
Summary
FlowSavvy is the secret to managing your academic life like a Pro. By following the steps and tips in this guide, you can ensure that every assignment, project, and task is efficiently scheduled and accounted for.
Take control of your schedule today and experience the difference that FlowSavvy can make!